Webtimeclock Blog

Control labor costs

Jul 11, 2023
Your employees are probably your biggest expense. Webtimeclock doesn't decide how much you pay them, but it can help control labor costs by controlling timesheets.

Controlling labor costs includes when/where employees can clock in, how long they should be on the clock, allowing only authorized overtime, and making sure nobody is stealing time. Make sure to monitor every pay period.

Webtimeclock offers several features that help control labor costs. Here we go...

Paid rest break sensor (auto)
If an employee clocks out then back in within 15 minutes or less, the system displays those minutes as a paid break on the timesheet.

Unpaid meal break sensor (auto)
If an employee clocks out then back in more than 15 minutes and less than 2 hours later, the system displays those minutes as an unpaid meal break on the timesheet.

Meal break lockout (shift)
Each shift includes a meal break lockout option. If an employee clocks out over 15 minutes, they cannot clock back in until their meal break is completed.

Shift lockout (shift)
Each shift includes a shift lockout option. This prevents employees from clocking before their shift start time or after their shift end time. This can only be manually overridden by an administrator or supervisors.

Lunch break duration (shift)
Each shift lets you define when a meal break starts and how long it is. This is used with our meal lockout feature, but also displays on the employee's work schedule.

Auto lunch deduction (pay class)
Each pay class has an auto lunch deduction. This automatically deducts a set amount of minutes from a work day if the employee works at least 4 hours. If you use this, please be certain that employees receive their full meal break.

Time clock rounding (pay class)
Each pay class has a time clock rounding option. This can round each time entry to the nearest 3, 6, or 15 minutes. For example, a 15 minute rounding rule can simplify total hours worked, they will always total to a quarter hour even when clocking a few minutes early, or a few minutes late.

Overtime rules (pay class)
Each pay class has overtime rules. Use this to set how overtime is calculated for your company. Federal law requires hourly employees to receive overtime after 40 hours in a workweek, however some states require daily overtime too.

Pay periods (pay schedule)
Each account may have multiple pay periods (also known as pay schedules). These and can be weekly, bi-weekly, semi-monthly, or monthly.

Clocking security (IP address)
Each account may have multiple, authorized IP addresses. Unless the employee is connected to your authorized IP address, they will be prevented from clocking in and out. This is one of our most popular features.

Mobile phone lockout (people)
You have the option to prevent employees from using their mobile phones. They will have to use a desktop or wall-mounted time clock instead.

Geofencing and GPS tracking (people)
If you want employees to use their phones, knowing their location can help. Geofencing allows employees to clock within a 100 meter parameter of their workplace. GPS tracking records their location on a map each time the clock.

Email alerts (people)
You have the option of monitoring when employees clock in and out. Set it for when they arrive late, or leave early. Or set if for every time the clock.

Prevent time theft (time clock)
You have the option of using one of our biometric fingerprint or facial recognition time clocks. This will eliminate buddy punching once and for all.

Webtimeclock is an online time clock plus optional online payroll. Have questions? Contact our support team, or call us at 1-800-450-2692. Sign up today for your free 15-day trail. We are located in San Diego (Carlsbad), CA USA.