Updated July 12 2023
Your personal and work privacy is a big deal to us, it should be protected. Below we explain what data we collect and why. We promise to never sell your information for any reason, at any time... it is your information, not ours.
When you sign up for Webtimeclock, we typically ask for your name, email address, and business location. That identifies your account, and allows us to send invoices, updates, and other essential information. We will never sell your personal information to other parties, ever.
When you pay for Webtimeclock, we ask for your credit card or bank account information. We never store bank accounts or credit card numbers in our system, they are securely passed directly to our gateway processor. We only keep record of the transaction and a reference to you as a customer. That reference includes your name, email, the last 4 digits of you card (or bank account), billing zip code, and country. If you purchase hardware from us, we'll ask for your shipping address.
When you connect your QuickBooks, Gusto, or Paychex company account to Webtimeclock, we store your API credentials to access your data. We limit our access to your list of employees, contractors, classes, items, jobs, and time records. All of which we use to manage your payroll hours. We only access QuickBooks accounting transactions if you connect QuickBooks with our Payroll services.
We log all access to our website and applications by full IP address. This helps us verify authorized access, mitigate bad actors, and assist with our internal, web traffic analytics. Our system also includes a feature to record the GPS coordinates for geolocation. It is completely optional. If used, we record the GPS coordinates of your employee's location combined with the location of your workplace. We never track employee movements, we only track when they clock in/out.
Along with IP security, and to help protect our customers and our system, we've included other backend features such as encryption, and firewalls to help prevent spam, and various attacks.
When you email Webtimeclock with a question or concern, we keep that correspondence, including the email address in your account history. It helps us with any future questions or concerns you may have.
In a nutshell, you own the rights to your personal information. Meaning if you want us to make a correction, or deletion, etc, we will. For reference, here are two organizations leading the way for privacy. Europeans have the GDPR (General Data Protection Regulation). And in the United States, Californians have the CCPA (California Consumer Privacy Act).