Privacy policy
Updated July 12 2023
Your personal and work privacy is a big deal to us, it should be protected. Below we explain what data we collect and why. We promise to never sell your information for any reason, at any time... it is your information, not ours.
Account information
When you sign up for Webtimeclock, we typically ask for your name, email address, and business location. That identifies your account, and allows us to send invoices, updates, and other essential information. We will never sell your personal information to other parties, ever.
Billing information
When you pay for Webtimeclock, we ask for your credit card or bank account information. We never store bank accounts or credit card numbers in our system, they are securely passed directly to our gateway processor. We only keep record of the transaction and a reference to you as a customer. That reference includes your name, email, the last 4 digits of you card (or bank account), billing zip code, and country. If you purchase hardware from us, we'll ask for your shipping address.
Integration information
When you connect your QuickBooks, Gusto, or Paychex company account to Webtimeclock, we store your API credentials to access your data. We limit our access to your list of employees, contractors, classes, items, jobs, and time records. All of which we use to manage your payroll hours. We only access QuickBooks accounting transactions if you connect QuickBooks with our Payroll services.
Location information
We log all access to our website and applications by full IP address. This helps us verify authorized access, mitigate bad actors, and assist with our internal, web traffic analytics. Our system also includes a feature to record the GPS coordinates for geolocation. It is completely optional. If used, we record the GPS coordinates of your employee's location combined with the location of your workplace. We never track employee movements, we only track when they clock in/out.
Website browsing
When you browse our website and use our applications, your browser automatically shares information about you. Things like what browser and operating system you are using, and what IP address you are visiting from. We track this information for statistical purposes. It helps us provide a better service for you. We never use 3rd party, javascript snippets for our web analytics.
Anti-bot mitigation
Along with IP security, and to help protect our customers and our system, we've included other backend features such as encryption, and firewalls to help prevent spam, and various attacks.
Cookies
We don't use cookies for our marketing site, however we do use cookies for our applications. A cookie is a file of text stored by your browser that identifies you for login and preferences. Unlike our competitors, we never use cookies to track visitors for re-marketing or any other marketing purpose.
Correspondence
When you email Webtimeclock with a question or concern, we keep that correspondence, including the email address in your account history. It helps us with any future questions or concerns you may have.
Your rights
In a nutshell, you own the rights to your personal information. Meaning if you want us to make a correction, or deletion, etc, we will. For reference, here are two organizations leading the way for privacy. Europeans have the GDPR (General Data Protection Regulation). And in the United States, Californians have the CCPA (California Consumer Privacy Act).