How to Request Time Off

As we mentioned in our article on PTO tracking, our online time clock allows you to easily track PTO hours for all your employees.

Things like vacation, sick time, and other types of leave falling under the umbrella of PTO, or Paid Time Off.

Having your time clock software handle this for you is a great convenience, however it's only half the battle.

The other half is processing all the time off requests coming in from employees.

How time off requests were handled in the past

If an employee wanted to plan a vacation, they may have been asked to fill out a paper time off request form, and submit it to their manager.

Or if an employee was sick, they would have to call and tell their boss to let them know.

From there, employers would check the schedule and record these requests on a spreadsheet (which by the way, still happens today).

But there's more.

Once an employer grants the time off, the next step is to make sure the hours are recorded properly on employee timesheets. Either by the employer or the employee.

Sure, all this can work, but there is a better and easier way.

How employees request time off now

All time off requests can be handled online, without all the busy work.

For example, Webtimeclock includes a system where employees easily request time off after logging into their time clock account.

Further, they can see their available bank of hours for PTO/vacation and sick time without having to ask you.

To make a request, an employee...

• Chooses either PTO, vacation or sick time
• Chooses how many hours per day to be paid
• Chooses the starting and ending date for the time off
• Selects whether or not the date range includes weekends
• Then, as an option, enters a comment for the request

When the employee clicks Send Request, their request is sent as an alert email to their direct manager.

How employers process time off requests now

Along with an email alert, employers also see all recent time off requests in their dashboard, listed by the date and time they were requested.

When they click on the request, they can select whether to grant, deny, or delete the request.

If the request is granted, then all the requested hours are entered on the employee timesheet automatically. If the request is denied, then it won't.

Either way, the employee can see the answer to their request in their account.

All without paper, spreadsheets, or busy work.