Job tracking
Employers track employee hours primarily for payroll, but there can be other reasons.
Sometimes employers find it useful to track time for production activities, or billing activities. Examples might include...
- Time worked on specific tasks
- Time worked on a project
- Time worked for a client or customer
- Time worked at a location
To cover most possible activities, we refer to them as Jobs... Or Job Tracking.
Not as a "job position" such as customer service rep, but as a task performed by someone on your team.
Not as "job costing" either (although related), but as a way to track infrequent changes from 1 to 4 times a day.
As an aside, "job costing" is an accounting method that records data points beyond labor, such as material costs, and overhead expenses. It is possible for us to report your labor hours, but we should not be considered a job costing system. We are primarily an online time clock system for payroll.
Can jobs be grouped by project?
Yes, you can create a list of projects, and assign various jobs to each project.
When an employee is set to track jobs, they will see a list of jobs to choose from as they clock in. Each job name will also include the project name
When to use job tracking?
As a rule, only when tracking jobs that take at least an hour or two.
For example, a design firm might need to track time spent on...
- Art direction
- Production
- Client meetings
On a single day, an art director might spend 1 hour in a client meeting, 4 hours designing, and 3 hours in art production. Maybe each for a different client.
As mentioned, each job could be assigned to a project. Meaning each project could be the name of a client, or specific project for a client.
Job tracking reports
Like hours tracking, job tracking is all about reports.
In your dashboard, we provide a job tracking report system that can be filtered by date range, project, job, and employee.
If you enter hourly rates for employees, the report will also calculate your cost. However we do not calculate billing rates.