Time clocks can't read minds

Sometimes we get asked if our system automatically clocks hourly employees out at the end of a shift. Known as automatic clock outs.

The quick answer is no.

Sure, such a feature would make it easier for employees since they wouldn't have to remember to clock out.

And yes, such a feature would make it easier for you by shave overtime, or by keeping hours consistent.

But there is a downside. Time clocks can't read minds.

It's not because we couldn't build such a feature. It's because features like that could get the employer in trouble.

Similar to rounding rules, start zones, and auto lunch deductions, automatic clock outs don't know if an employee is still working or not.

And because of that, it could work against them.

That's where the rub is.

Consider it better, safer, and more fair to employees not to manage them using time clock software. Instead keep it simple, start paying them when they clock in, and stop paying them when they clock out.

If they forget to clock out once and awhile, no problem.

It's easy for you to make adjustments.

Update - June 28 2025

Myth busting
Today I read of other services providing automatic clock outs. As a rebuttal, here are what we believe are myths.

Myth 1: Improves time tracking accuracy
Using automatic clock outs does not make time tracking more accurate. If automatic, why even bother with a time clock?

Myth 2: Streamlines payroll
Using automatic clock outs does not streamline payroll. If they are referring to accuracy, please see Myth 1.

Myth 3: Reduces overtime
Using automatic clock outs does not reduce overtime, but it could hide it. Please reconsider having a machine or software manage your employees.

Myth 4: Keeps you in compliance
Using automatic clock outs does not keep you in compliance. It only takes one employee to prove they were underpaid. Why take that risk?