In time and attendance, a pay class is set of rules that defines your company pay polices. For example, the length of your pay period, how you pay overtime, when employees get breaks, how time off is handled, among others.
They can be different based on your location. As an example, a pay policy for a company in Alabama, will probably be different than a company in California. These two states differ in how overtime, minimum wage, and paid time off is handled.
But no matter where you are, most small business use just one pay class (set of rules) for all their employees. For example, having both hourly and salary employees get paid on the same day is very common.
When you first sign up for Webtimeclock, our system automatically creates a default pay class named "Main Pay Class" shown below. In most cases, you can just use that (unless you live in places like California 😉).
You can find your pay classes here... LOGIN > Settings > Pay classes
Pay class settings
Pay class name - You can change the pay class name if you want, totally optional.
Round time entries to nearest - We provide three rounding rules. 3 minute , 6 minute, and 15 minute. For example, 7:58 AM rounds to 8:00 AM.
Weekly overtime/doubletime - Calculates weekly overtime for hourly employees. Salary employees and contractors are not affected.
Weekly overtime/doubletime - Calculates weekly overtime for hourly employees. Salary employees and contractors are not affected.
California 7th day overtime - I mentioned California, right? They have their own rule that says if an employee works 7 consecutive days, then all hours worked on the 7th day is paid as overtime.
Auto threshold/deduct - This is an automatic meal deduction setting. For example, a rule could be if an employee works at least 4 hours, then automatically deducted 30 minutes from their day as a meal break.
Maximum shift - This is an advanced setting that helps provide either an IN or OUT button to the employee. The default is 14 hours. That's the longest time between a clock IN and a clock OUT. If you have employees who work longer shifts, then adjust this setting.
New shift after - This is the maximum time between a clock OUT and a clock IN to remain in the same shift. If longer the new clock IN will start a new shift.
If you make changes, click Save then done.
Last, our Pro version allows you to enter multiple pay classes if needed. For that matter, you can enter multiple pay schedules too. Each employee is assigned to one pay class, and one pay schedule.
That's how Webtimeclock sets calculation rules.